New England Resources
the New Hampshire Archives Group
As compiled from draft proposed bylaws,
with changes made and approved May 16, 1994;
revised by May
6, 2003 meeting.
The name of this non-profit organization organization is the NEW
HAMPSHIRE ARCHIVES GROUP.
The New Hampshire Archives group is an organization established:
foster the identification, preservation, and use of records of
enduring value in New Hampshire, public and private, corporate and
improve the management and the public awareness and understanding of
sponsor continuing education in archival theory and practice;
provide a forum for the exchange of information among individuals
and institutions having responsibility for records of enduring value
in New Hampshire;
to foster appropriate means of communication and cooperation with
other archival organizations at the local, regional and national
levels, and with individuals and groups
representing allied professions.
is open, upon payment of dues, to any individual or institution
concerned with or interested in the accession, administration,
organization, preservation, or use of archival and manuscript
are two categories of membership: individual or institutional
member, whether individual or institutional, will have one vote at
the annual meeting.
dues for and terms and categories of regular membership may be
changed at an annual meeting by a majority vote of the members
The membership year shall run from June 1st to May 31st.
OFFICERS AND GOVERNANCE
officers shall be a president, president-elect who shall serve as
vice-president, and secretary/treasurer.
The terms of office of the president, president-elect, and
the secretary/treasurer shall be two years.
No officer shall serve more than two consecutive terms in the
representatives-at-large shall be elected, one per year each for a
term of three years. No
representative-at-large shall serve more than two consecutive terms.
president, with the consent of a majority of the voting members of
the executive board, may appoint persons to undertake
responsibilities as the board may from time to time deem
executive board shall consist of the president, president-elect,
secretary/treasurer, the representatives-at-large, and the immediate
past president, as voting members. The executive board is empowered
to conduct business between annual meetings within the general
policies approved by a majority of its voting members.
All decisions shall be by majority vote of those board
members present. All executive board meetings shall be open to
president, with the consent of a majority of the members of the
executive board, shall appoint appropriate committees.
and representatives-at-large shall be elected by a majority of those
members-in-good-standing present at the annual meeting, from a slate
presented by the nominating committee with the addition of
nominations from the floor, if any, before the vote is taken.
Nominees must be members of the New Hampshire Archives Group.
The slate of nominees should represent, within reason, the
regional diversity of the State of New Hampshire.
the event of a tie vote for any office, the membership shall vote
again by ballot to determine the successful candidate.
vacancy in the executive board shall be filled by appointment by the
board until the next election when candidates shall be nominated to
fill any unexpired term.
New Hampshire Archives Group shall hold at least one meeting a year
to transact any business brought before the meeting and to provide a
program of general interest.
meetings may be called by the president, with the consent of a
majority of the executive board, or at the written request of ten
percent of the members addressed to the executive board through the
president or president elect.
membership shall be notified at least thirty days in advance of an
annual meeting and thirty days in advance of a special meeting. Those members-in-good standing present and voting shall
constitute a quorum.
executive board shall meet as necessary, but at least once a year.
Four voting members, one of whom must be the president or
vice-president, shall constitute a quorum.
secretary/treasurer shall record the financial transactions of the
New Hampshire Archives Group so as to ensure that the membership may
have a sound basis for evaluating the management of its funds; that
the board may have adequate information on which to plan the
activities of the organization; and that its financial practices
conform to applicable accounting standards.
The secretary/treasurer shall maintain such records, for
accounting purposes, on a cash basis.
president shall, with the approval of the executive board, from time
to time, but no less frequently than every third year, appoint a
professional accountant to examine the financial practices to
insure that they conform to applicable accounting standards.
fiscal and membership years shall run from
June 1 to May 31.
DISPOSITION OF ASSETS AND
the records of the organization become non-current, those of
enduring value shall be donated to an archival repository selected
by the board to be preserved under a formal agreement which shall
address the needs of both the officers and members of the New
Hampshire Archives Group and the general public for access to the
records in accordance with the normal policies and practices of the
it becomes necessary to dissolve the organization, its assets shall
be turned over to an historical organization selected by the board.
The latest edition of Robertís Rules of Orders shall govern all
proceedings of the organization except as otherwise provided in these
BYLAWS AND AMENDMENTS
of the New Hampshire Archives Group shall be adopted by at least
two-thirds of those attending the first annual meeting.
Amendments to these bylaws must be proposed in writing and
filed with the secretary /treasurer at least sixty days in advance of
the annual meeting. Copies
shall be mailed to all members at least thirty days in advance of the
annual meeting. An
affirmative vote by a two-thirds majority of voting members present
shall constitute passage.
page last updated:
NH Archives Group,
c/o PO Box 92, Sullivan, NH 03445, email@example.com,